ACTIVITIES UNDER EXTERNAL AFFAIRS

1. Resource Mobilization shall include but not be limited to:

  • Solicitation for donations from  charitable institutions and       individual benefactors;
  • Application for funding from government and multilateral organizations;
  • Subcontracting from other NGOs and POs;
  • Advertisement through the website and social media.

2. Project Development

  • All members of the staff shall be encouraged to participate in the development of projects related to the vision/mission/strategic goals of the organization.
  • The members of the board and the top officers of the organization shall take the lead in identifying funding opportunities for projects for the organization.

3. Branding/Networking/Media Communications

  • All staff members shall be encouraged to document cases and success stories that can be used in information campaigns about the organization;
  • www.theshareachildmovement.org shall be used to the maximum for information dissemination and solicitation of donations;
  • Methodologies used in all core programs shall be properly documented for branding purposes.

4. Volunteer Management and Coordination

  • The International Relations Program is developed to address the increasing number of volunteers from other countries interested in the different programs and services of TSACMI.  The objective of their stay is to expose them to the existing conditions of the beneficiaries and the Cebuano communities, and to encourage them to assist in generating more projects and resources;
  • All volunteers will be asked to complete a simple registration form appropriate to the role that they are applying for and to supply two references.  Where applicants are not placed in the role applied for, they will be provided with feedback and given the opportunity to discuss alternative volunteering roles both with THE SHARE A CHILD MOVEMENT, INC.  and other organizations involving volunteers;
  • Volunteers are expected to be oriented to child protection policies and to undergo a risk assessment.  For  volunteer roles which involve ‘regulated work’ such as care giving and/or sustained and direct contact with children or vulnerable adults, TSACMI has a legal obligation to ensure that volunteers are not barred from working with children or vulnerable groups. Potential volunteers for such roles will be required to join the Protection of Vulnerable Groups (PVG) Scheme, and scheme records and/or disclosure records will be accessed.  This information will be dealt with in the strictest confidence and will not necessarily prejudice the person being accepted for voluntary work;
  • Volunteers will be assigned to a named contact person who will give induction and training appropriate to the specific tasks to be undertaken and provide regular support;
  • Minimum details will be kept on volunteers.  This will include the registration form, references, placement details, crisis contact, correspondence and any other relevant information in accordance with TSACMI confidentiality policy;
  • When volunteers move on from their role at TSACMI, they will be asked to provide feedback on the volunteering experience by way of an exit questionnaire. They will also be given the opportunity to discuss their responses to the questionnaire more fully with the assigned contact person;
  • On the basis of their voluntary work, volunteers will have the right to request a reference. Volunteers will be supported to move on to other options;
  • Once accepted and authorized to participate in TSACMI programs and activities, all volunteers will be required to sign the Memorandum of Agreement (MOA).