Balay Bata Center

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CHILD PROTECTION POLICY

1. General Statement

TSACMI believes that the rights and interests of every child are paramount in all things that affect him/her. Every child has the right to protection from abuse and is entitled to participate in all programs and activities of TSACMI in a pleasant and safe environment. The organization holds itself morally and legally obligated to provide all children and young people under its care with the reasonable standard of care in consonance with the Convention on the Rights of the Child and existing Philippine laws.

TSACMI, being a child-focused community-based NGO, is committed to the protection of children within its partner schools, barangays, projects and programs. It advocates children’s rights, as stated in the United Nations Convention of the Rights of the Child (UNCRC), and is actively engaged in promoting the child protection laws of the Philippine Republic. It recognizes its responsibility to implement measures to protect children from all forms of abuse and take action by reporting violations of this policy to the appropriate channels (The organization’s Management Committee, Local Social Welfare and Development Officer, and The Women and Children’s Protection Desk at the Local PNP Office) and supporting the enforcement of the DOLE (Department of Labor and Employment) guidelines for disciplinary action.

2. Scope of the Policy

The Child Protection Policy of the Share A Child Movement, Inc. is applicable to all members in the management and staff (regular, project-based, and volunteers/interns) and all other stakeholders who come in contact with children within the organization.

3. Code of Conduct

This Code of Conduct shall be displayed prominently at the office of the Share A Child and in all its project sites and shall be easily accessible for all the organization’s representatives and children. TSACMI shall likewise obligate its staff and other representatives to distribute copies of the Code in all situations where it is responsible for bringing children into contact with adults.

Do's and Don'ts

Do's

Always work in an open environment and avoid private or unobserved situations;
Encourage open communications;
Listen and value the views and opinions of the children and take them seriously;
Make all TSACMI experiences fun and enjoyable; promote fairness, confront and deal with bullying;
Affirm and acknowledge the skills and talents of children;
Treat all young people equally and with respect and dignity;
Work with children in a spirit of cooperation and partnership based on mutual trust and respect;
Maintain a safe and appropriate distance with children;
Respect the child’s privacy and observe boundaries;
Avoid unnecessary physical contact with young people. Physical contact can be appropriate as long as it is neither intrusive nor disturbing and the young person’s consent has been given;
Obtain written parental consent if staff members are required to transport young people outside of their places of residence;
Gain written parental consent for any travel arrangements that that may or may not require overnight stays;
Ensure that if mixed groups are required to travel, they should always be accompanied by a male and female member of staff;
Be an excellent role model and do not smoke or drink alcohol or take prohibited drugs in the company of young people;
Always give enthusiastic and constructive feedback rather than negative criticism;
Secure written parental consent for the organization to act in loco parentis, to give permission for the administration of emergency first aid or other medical treatment if the need arises;
Keep a written record of any serious injury that occurs, along with details of any treatment given;
Always observe confidentiality when receiving disclosure of private and sensitive information involving a child;
If and when correction is needed, avoid actions/words that would attack the child’s self-esteem and focus on the behavior to be corrected. Opportunity for correction should be done in a proper place and time to minimize embarrassment to the child;
Ensure when making images of children (photos, video etc.) that they are respectful, that the children are adequately clothed and that sexually suggestive poses are avoided.

Don'ts

Leave the children unsupervised during activities;
Show favoritism and make comparisons between the children;
Act in ways with the intention of shaming, humiliating, belittling or degrading a child;
Use inappropriate words/language in the presence of children;
Spend unnecessary excessive amounts of time alone with young people away from others;
Do things of a personal nature that the young person can do for themselves;
Take young people alone in journeys, however short;
Take young people to your home where they will be alone with you;
Share a room with a young person;
Engage in rough, physical or sexually provocative games, including horseplay;
Allow young people to use inappropriate language unchallenged;
Make sexually suggestive comments to a young person, even in fun;
Reduce a young person to tears as a form of control;
Allow allegations made by a young person to go unchallenged, unrecorded or not acted.

4. General Guidelines

In addition to the above Code of Conduct, which is applicable to the management, staff and volunteers/interns and all other stakeholders, persons from partner organizations visiting the projects, person participating in activities with children and sponsors visiting their beneficiaries shall likewise adhere to the following guidelines.

Visits to projects of TSACMI shall be made only with prior written approval by the management and in the company of a designated Staff;
An orientation shall be made to all visitors prior to the visit to ensure that interactions with children shall be cultural sensitive;
Questions from the visitor as to boundaries of appropriate or inappropriate behavior shall be directed to accompanying TSACMI Staff;
Visitors shall avoid all manner of inappropriate physical conduct with children such as unwanted touching, hugging, kissing, any other culturally unacceptable behavior that can be considered potentially abusive;
Visitors shall not administer any physical punishment such as hitting, spanking or any kind of physical assault;
Visitors shall avoid any occasion that will leave them to stay alone with any child or minor, whether in the child’s house or any secluded place;
Visitors shall not share personal contact details (home, work or hotel address) with any child or his/her family;
Visitors shall not take photos or videos or collect stories of children without the prior permission or consent of TSACMI staff and approval from the children and parents concerned;
Visitors shall take only photos of children shown in a decent manner and when they are appropriately dressed;
Visitors shall not engage in pornography, sexual advances, unwanted invitations or use of power and authority to incite a child to commit sexual acts;
Visitors shall not use derogatory language or act in ways intended to shame, humiliate, belittle or degrade children or otherwise perpetrate any form of emotional abuse;
Visitors shall listen to and respect the views of the children;
Visitors shall not discriminate against, show preferential treatment, or favor particular child/children to the exclusion of others.

5. Communication Guidelines

The objectives of the communications guidelines are to:

Clarify what constitutes appropriate and inappropriate use of communications (images, stories, case studies, personal information) in relation to children;
Ensure that everyone understands and abides by these guidelines in and contribute to the creation of a child safe environment that respects children’s physical and mental integrity, privacy and dignity and in order to protect children from those who may use information about them to cause them harm;
Uphold behavior that respect children and recognize their roles in their own development and that of their community while at the same time acknowledging their vulnerability.

In all cases where communication in relation to children are necessary or required by TSACMI or requested by persons other than the management, staff or volunteers/interns, and such request are coursed through the organization, the following guidelines shall apply to wit:

Informed consent of the child and his/her parent/guardian as much as possible as well as the written permission obtained from the child’s parent or guardian or, in the case of third parties, written permission from the Share A Child Movement to use the images for publicity / fundraising / awareness;
As much as possible, personal accounts shall be obtained from persons themselves of their experiences rather than let others to speak on their behalf in order to highlight their ability to take responsibility and action for themselves;
Children must be portrayed as accurately and as balanced as possible with emphasis on their dignity and within the context of their social, cultural, and economic environment. In no case shall there be any manipulation or sensationalizing of the text and images or attempts to degrade children through the use of victimizing or shaming languages and images made. Inaccurate generalizations should be avoided. Any and all pictures of children shall always be taken within the context of their particular situation in their family and community and each photograph shall be provided with informative captions. Children should at all times be appropriately clothed in images and should never be asked to do sexually provocative poses;
Balanced portrayal most particularly in depicting cases of ‘victimhood’. In relations thereto, it is recommended that such portrayal be done with the use of ‘before’ and ‘after’ images and/or stories;
In no case shall the organization’s visual materials be used by individuals or groups outside TSACMI without the written consent of the management. All requests for such use must be made in writing and addressed to the Executive Director, stating the materials included in the request and the purpose for which these materials will be used. The request shall then be evaluated by the Management Committee who shall forward its recommendation to the Executive Director. Final decision shall be made by the Executive Director and shall be communicated to the requesting individual or group.

Disclaimer

This disclaimer and privacy statement are applicable to the websites managed by The Share a Child Movement, Inc. By using or accessing this website you agree with the terms and conditions in this disclaimer. This website contains hyperlinks to websites that are not managed by The Share a Child Movement, Inc. These hyperlinks have solely been included for the visitor’s convenience. The Share a Child Movement, Inc. does not accept any responsibility for the content, the availability or the quality of offers made on external websites.

Amendments

The Share a Child Movement, Inc. may at any time amend the terms of this disclaimer. Amendments will go into effect as soon as they have been published on this website.

Ownership

The Share a Child Movement, Inc.’s websites are property of the individual legal entities The Share a Child Movement, Inc.3F,FSV Building, 91 Rizal Avenue 6000, The Philippines. The name “The Share a Child Movement, Inc.” on this website includes each said legal entity either individually or jointly.

Intellectual property

The information, images, lay-out, documents, audio, video, text and software on this website are intellectual property of The Share a Child Movement, Inc.. It is not allowed to copy, download, publish or in any way distribute or multiply the information on this website without prior written permission of The Share a Child Movement, Inc..

Liability

Although the greatest possible care has been exercised to ensure the correctness and completeness of the information provided on this website, The Share a Child Movement, Inc. does not accept any liability for it.

Privacy statement

When you visit our website you enable us to collect data. The Share a Child Movement, Inc. believes it is important to safeguard your personal information with the utmost care.

Personal data

The Share a Child Movement, Inc. will sometimes request personal data. We may for example ask for your address if you ask us to send you information, or we will ask you to provide an e-mail address.

You will also indirectly provide information to The Share a Child Movement, Inc., for example by providing your IP-address. The Share a Child Movement, Inc. respects the privacy of the visitors on our website, and will solely use the information you provide to us for previously determined purposes, in accordance with the Data Protection Act.

Cookies

The Share a Child Movement, Inc.’s website uses cookies. A cookie is a file that is sent to your device and collects information about your visit to our website. On a number of pages we use 'plug ins' or embedded media, such as YouTube videos and Google Maps. The suppliers of these services also send cookies to your device. Applications provided by these suppliers have therefore been disabled in ‘Minimal’ mode.

Help us to improve this site

The Share a Child Movement, Inc. website will send cookies which anonymously collect data about your visit. The website will record:

- How you found us

- How long you remain on our website

- Your navigation path

- The browser you use

- Where you are located

The web editors at The Share a Child Movement, Inc. use this information to improve the website and make it more user friendly. We collect this data with Google Analytics. More information about Google Analytics can be found in their Terms of Service.

On a number of pages we use 'plug ins' or embedded media. The suppliers of these services also send cookies to your device. We cannot guarantee that these applications anonymously collect information about your visit. Applications provided by these parties have therefore been disabled in ‘Anonymous’ mode.

Full functional use

The Share a Child Movement, Inc. uses several third party applications, such as YouTube videoclips and maps provided by Google. These third party applications send cookies.

Third party privacy policy

This privacy statement does not apply to third party websites, or websites which are connected to theshareachildmovement.org by hyperlinks. The Share a Child Movement, Inc. does not accept responsibility for the manner in which third parties handle personal information.

ORGANIZATIONAL STRUCTURE

Description of the Structure

The Board of Directors (BOD) is the overall governing and highest policy making body of the organization. The Chairperson ensures the effective and sound governance aspect of the organization.
The Executive Director (ED) manages the day-to-day operation of the organization and derives its mandate from the Board of Directors. The ED is responsible in executing the approved policies and programs of the organization.
Connected with a broken line between the Board of Directors and the Executive Director are the Council of Advisers (CoA) and the Support Group (SG). The CoA is composed of former members of the Board or founders of the organization. Their advisory role in the organization may provide additional support to the BOD or ED and may attend annual activities of the organization. The CoA does not have a decision-making authority. They may however be invited to attend board meetings on a case to case basis to provide guidance and expertise. On the other hand, the SG serves as the warm bodies of the organization in terms of resource accessing and mobilization. They can be alumni, donors or benefactors that provide financial support to the organization to sustain the program and institutional operations. TSACMI may convene the members of the SG annually.
The three-member team of the Management Committee (Mancom) serves as the sounding board of the Executive Director on a day-to-day basis. Together with the ED, the Mancom is composed of the heads of the Admin-Finance Unit and the Program Operations.
The Admin-Finance Manager (AFM) heads the admin-finance unit (admin support of the organization) and supervises bookkeeper; admin officer/cashier; and the utility/messenger.
The Program Operations Manager (POM) heads the program operations (program support of the organization). The POM provides oversight function and supervisory function of the two core programs of the organization.
The Program Unit Managers (PUM) of the Esperanza G. Valenzona (EGV) Educational Assistance Program and Nina G. Valenzona (NGV) Community Development and Advocacy Program supervises the core programs of the organization. The core programs are identified as community-based and institution-based. The PUMs are responsible in managing their corresponding projects under them.
The Project Coordinators and Project Staff are project-based personnel. The Project Staff positions under the Project Coordinators may vary according to the approved projects.

TRACK RECORD

Share a Child Inc. has helped hundreds of children graduate and find work here and abroad.

95% of its vocational/technical trainees have been hired by companies who provided their on-the-job trainings.

Its family watchgroups in 9 barangays are now engaged in alternative livelihood activities.

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